Board meetings provide directors with the chance to present their ideas and make important decisions that will enable your organization to grow. Unfortunately, these important meetings can easily become ineffective and unproductive, wasting time and energy.
A well-defined and specific agenda is the foundation of an effective board meeting. A well-crafted board meeting agenda should contain only the most important issues and be distributed in advance to allow participants to fully prepare for the discussion. It should also include the time allotted for each topic so that discussions don’t diverge from the track.
Great board meetings require lively and lively discussions that reflect all perspectives. This can be accomplished by allowing members who are quieter to take part, offering opportunities for dialogue, and brainstorming, encouraging an open discussion of differing views, and ensuring all discussion is aligned to the meeting’s goals.
It is important to have a chairperson or moderator at the time of the board meeting, who is able to manage time and steer the discussion. A good chairperson is always on the lookout for time, making sure that the discussion doesn’t diverge from the main topic and limit the time allocated to each item. They also ensure that the meeting can be completed in the time frame allocated and communicate this to the participants.